Software for chauffeur companies

Run the
whole company
from one
clean desk.

Kairo is the operating system for chauffeur and private-hire companies. Booking, dispatch, accounts, fleet — one platform that knows how a chauffeur company actually works at six in the morning. Built for owner-operators with three cars and ground-transport firms with eighty.

Start a 14-day trial→See it move
For chauffeur fleetsSolo operators to 80 cars
One platformBooking · dispatch · accounts · fleet
UK & EUHosted in-region · GDPR-first
§ 01 / The product
Six surfaces, one system

One platform for the whole day — from the first call at six to the last drop at midnight.

Most chauffeur tools are a booking page glued to an invoice page. Kairo is the operating system underneath the work — the booking, the dispatch, the fleet, the books, the passenger experience, the analytics.

01 — Operate

The day at a glance.

Dashboard, dispatch board, inbox, jobs. Everything an operator opens at 6am, in one shape.

02 — Book

Quote to journey.

Capture, quote, confirm, share, print. The whole booking lifecycle in one quiet flow.

03 — Money

Accounts that balance.

Clients, invoices, quotes, payments. Built for the way fleets actually settle up.

04 — Fleet

Drivers and cars.

Shift cover, MOT, insurance, holiday, splits. The bits the spreadsheet always lost.

05 — Passenger

The five-star ride.

Live tracking, branded confirmations, share links and printable journey cards.

06 — Intelligence

The house brain.

Analytics and a Kairo-trained assistant that knows every account, route and rate card.

§ 02 / Passenger
What the rider sees

The bit your passengers actually see.

A confirmation that doesn't look auto-generated. A live link that doesn't look like a delivery tracker. Branded under your name — never “Kairo”.

Inbox · From your operations team
From BlackOak Concierge
A quiet ride to Heathrow

Mr. Heath,

Your driver is confirmed for tomorrow. Below is a copy of your itinerary — and a live link you can share with the office.

Pick up · 12:15
Claridge's, Mayfair · W1K 4HR
Drop · 14:42
London Heathrow · Terminal 5

BlackOak Concierge · 020 7000 0000

§ 03 / Mobile
Operators & drivers

Operate from a phone. Drive from a phone. Same data, no copy-paste.

An operator's app for the morning rush, an evening drive, an unexpected change. A driver's app that pulls jobs from the same dispatch board your ops team is watching.

Operator

Quote, dispatch, message — without sitting at a desk.

  • ↳Quote requests land in the same inbox the desktop sees
  • ↳Drag-assign drivers from your phone, time grid intact
  • ↳Message a driver or passenger from the job sheet
  • ↳Push notifications for late-night cancellations
Driver

Today's shift, the next stop, the rate card. One screen.

  • ↳Today's jobs in one tap — pickup, drop, vehicle, notes
  • ↳Status flows: en route, arrived, on board, complete
  • ↳Direct line to dispatch + passenger, no number sharing
  • ↳Earnings + statements, transparent and live

“The right software shouldn't feel like an app. It should feel like the company has finally got the books, the radio, and the diary in the same room.”

Kairo · the working thesisAn operating system, not a screen full of icons.
§ 04 / Intelligence
Plain English, real maths

The numbers, in plain English.

Revenue, utilisation, retention, cash flow — every metric a fleet owner reads on a Sunday evening. Pulled from the work, written like a person, not a dashboard.

Business pulse · April

Revenue, utilisation, retention — all up to the minute.

MonthQuarterYear
Revenue
£64.2k
+4.1%
Utilisation
70%
+6 pts
Retention
92%
−3 pts
Outstanding
£18.4k
Steady
Kairo · says

“April was a strong month for growth and cash, but client retention is the lever that compounds. Address it before May's big tour week.”

§ 05 / Index
What's in the box

Sixteen surfaces. One subscription.

Every module is included on every plan. No upgrade gates, no per-seat fees, no “contact us for analytics”. The price is for the size of the fleet — and that's it.

M.01
Dashboardby morning
The 6am view of the company
→
M.02
Jobslist & filter
Every booking, searchable by status, account, driver, route, date
→
M.03
Dispatchlive board
Drag-assign, time grid, status pills
→
M.04
Inboxby intent
Quote requests, change requests, replies
→
M.05
Quotesbranded
Send, track, convert, follow up
→
M.06
Invoices& payments
Stripe, Xero, statements, partials
→
M.07
Clients& accounts
Lifetime value, contracts, contact rolodex
→
M.08
Drivers& shifts
Compliance, holiday, splits, scorecards
→
M.09
Vehiclesfleet log
MOT, insurance, service, fuel
→
M.10
Trackinglive map
Drivers and jobs on one canvas
→
M.11
Tariffsrate cards
Per account, per class, per zone
→
M.12
Analyticsplain English
P&L, utilisation, route economics
→
M.13
Assistanthouse-trained
Asks the right things; drafts the others
→
M.14
Commspassenger flow
SMS, email, share links, print
→
M.15
Partnersin & out
Send, receive, settle
→
M.16
Settingseverything
Branding, automation, roles, exports
→
§ 06 / Pricing
By the size of the fleet

Honest pricing. Every module, every tier.

No add-ons, no per-seat trickery. You pay for the size of the fleet — and that's it.

Starter
£79/mo
Billed annually · save 20% · + VAT
For operators getting organised
  • ↳Up to 5 vehicles
  • ↳AI dispatch suggestions
  • ↳Job management + calendar
  • ↳Driver mobile app
  • ↳Live GPS tracking
  • ↳Quoting + invoicing
  • ↳Client portal
  • ↳Expense tracking
Most popular
Growth
£159/mo
Billed annually · save 20% · + VAT
For operators ready to scale
  • ↳Everything in Starter
  • ↳Up to 20 vehicles
  • ↳Gmail auto-booking
  • ↳Partner marketplace
  • ↳Flight tracking
  • ↳Event intelligence
  • ↳Email campaigns + templates
  • ↳Contract management
Scale
£239/mo
Billed annually · save 20% · + VAT
For operators who want it all
  • ↳Everything in Growth
  • ↳Unlimited vehicles
  • ↳AI assistant
  • ↳Xero / QuickBooks auto-sync
  • ↳Demand forecasting
  • ↳Driver performance scoring
  • ↳White-label client portal
  • ↳Custom email sender domain

1 month free · no card required · cancel any time

§ 07 / Q&A
Things people ask

The questions before the demo.

For most fleets, two weeks from kickoff to live. We import your client list, rate cards and historic jobs from a CSV (or directly from Booking Wizard, iCabbi or HQ), set up your branded passenger flow and train your team in two ninety-minute sessions. The first week of running parallel is on us.
There's a driver web app — works on any phone, no install required. They can also use the iOS or Android app if they prefer. Both pull from the same dispatch board you're looking at, in real time.
Yes — Xero and QuickBooks integrate natively. We sync invoices, payments and reconciled bank statements. Sage 50 is supported via CSV export. If you use anything else, the API has you covered.
First-class. You can both send jobs out (with margin built into the offer) and receive them — partners on Kairo see incoming offers in their own inbox; partners not on Kairo get a clean email with one-click accept. Reconciliation is automatic.
UK and EU servers, encrypted at rest. SOC 2 Type II audited. You can export everything as CSV or JSON at any time, no questions asked. If you ever leave Kairo, you walk out the door with your data.
Really. The price is for the fleet, not the people. Add as many ops staff, drivers, accountants and managers as you like — the bill doesn't move.

Run the whole company
from one clean desk.

Book a demo. We'll show you your own fleet, on Kairo, in thirty minutes — using a sample of your historic data.

Book a demo→Start free trial
No credit card · Free migration from your current tool · UK & EU support